FUNCTION ROOM RESERVATION / SEATING: All banquet rooms are assigned on the number of anticipated guests and basic requirements of the function. If attendance increases or decreases, or your program changes Mardi Gras reserves the right to relocate your function to a room appropriate to the event. Seating for private functions will be based on room configuration. Room diagrams are provided upon request.

BLOCKING / DEPOSITS: An initial deposit equivalent to the first day of the function room rental must be received in order to reserve a function date. The Mardi Gras Hotel & Casino's standard booking window is six months. High demand periods may also require a premium deposit.

CANCELLATION: Any function dates cancelled within sixty days of the scheduled function date will result in forfeiture of deposit. Any function dates cancelled within three months of the scheduled function date will receive a 50% refund. Any function dates cancelled outside the six-month booking window will receive a 70% refund.

DIRECT BILL: Credit applications for direct billing privileges must be received for consideration at least thirty days prior to the scheduled function date. Charges approved for direct billing are due and payable within 15 days of invoice date.

PAYMENT: Unless prior billing arrangements have been made with the hotel, all catering charges will be on a cash, approved check, or credit card basis. 100% of the estimated cost of a function is due and payable three business days in advance of the scheduled function. Any remaining balance resulting from additional charges is payable at the end of the function.

SERVICE CHARGE: A service charge of 20% plus applicable sales tax is added to all Food & Beverage related items.

SECURITY: The Hotel will not assume responsibility for damage or loss of any merchandise left in the hotel or the meeting rooms prior to or following a banquet or meeting. Arrangements can be made for security of exhibits, merchandise or display items prior to the event. The hotel may also require contracted security and/or a certificate of indemnity from an approved provider for certain events.

FOOD AND BEVERAGE: The Mardi Gras Hotel & Casino prohibits any outside catering of food and beverage, other than previously arranged corkage and ceremonial cakes. Failure to adhere to this stipulation will constitute a material breach of the entire contract and may result in termination of the event. Many functions are presented with multiple entree selections, these menus are billed at the price of the highest priced entree.

GUARANTEES: A guaranteed number of function attendees must be specified at least three business days in advance. (Business days being defined as Monday through Friday, 8:00 a.m. - 5:00 p.m.) If the guarantee is not received, the original contract count will be considered the guarantee. The Mardi Gras Hotel & Casino has an overset policy of 5% for functions up to 300 attendees, 3% for functions 300+ (i.e. if guaranteed numbered of scheduled attendees is 100 people, Mardi Gras will provide set-up and provisions for 105 people; 310 people = set for 320).

FUNCTION LENGTH: The Mardi Gras Hotel & Casino's standard social function block is five hours maximum. If a client would like to exceed this limit a fee of $150.00 per hour will be assessed. The standard length of a beverage function is four hours.

BUFFET: The Mardi Gras Hotel & Casino will gladly arrange buffet service at breakfast for groups of twenty people or more and at lunch and dinner for groups of thirty people or more. The standard duration of buffet food service is one hour. There will be an additional $75.00 service charge for chef-attended stations (i.e. carvers, pasta stations, omelet bars, etc.). Furthermore, the production of buffet foods and decorations are intended for the satisfaction of the contracted guarantees during the standard function period. Therefore, it is the policy of the Mardi Gras Hotel & Casino that surplus product, deemed as “leftover,” is the property of the Mardi Gras and is not to be boxed or in any other way removed by the client.

CEREMONIAL CAKES: There will be a standard $75.00 cake-cutting fee for all ceremonial cakes brought in.

BAR GUARANTEES: A $75.00 per bar service fee will apply if $200 per bar in sales are not met for standard four-hour beverage functions. If cocktail waitress service is desired, this may be arranged at $20 per hour per server.

CORKAGE: Wine and champagne may be brought in with prior approval and the payment of a corkage fee. Corkage fee = $10.00++ per 750ml bottle and $18.00++ per 1.5 liter bottle.

PACKAGE HANDLING: Formal arrangements must be made with the receiving department to superintend the process of load-in and load-out of equipment and materials to and from the Conference Floor; a handling fee of up to $250 may be required. There is a $5.00 per box fee for receiving and transportation of packages exceeding 25 pounds.